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How to Add Your Events to the Printable PDF Calendar

Here's how to add events to our Printable PDF Calendars.

Screenshot of how to add your event to our PDF calendar

Desktop view, start in the right-side menu.

On mobile devices, the service may look a little different.

To use this service, you have to log in to a free user account. Then follow these steps, which are explained in detail further down:

  1. Go to the “My Calendar” page.
  2. Create a new event list.
    (See “Creating a New Event List” section below.)
  3. Add events to the event list.
    (See “Editing or Deleting an Event List” section below.)
  4. Apply the event list to a PDF calendar.
    (See “Applying the Event List to a Calendar” section below.)

Creating a New Event List

  • Click the blue Add Event List button in the right-side menu.
  • Name your event list in the box that pops up.
  • Select the type of calendar. (See the “Calendar Types” section below for details).
  • Click the green Save button.

Repeat this process if you wish to create several separate event lists. All lists are displayed in the My Event Lists section on the right.

Editing or Deleting an Event List

Hover your mouse cursor over an event list in the My Event Lists section on the right. Click on the gray pen icon to change the list's name or color; click on the red X to delete the list.

Calendar Types

To create a calendar containing all types of events, recurring or non-recurring, do not tick the Anniversary/Birthday box when creating an event list. When adding an event to this event list, you can choose if and how frequently this event recurs. (See the “Repeating Events” section for instructions).

If you wish to use the calendar to display events recurring on a yearly basis, such as birthdays and anniversaries, tick the Anniversary/Birthday box. Each event you add to that list will be automatically repeated yearly and the year count for each event (e.g. the person's age) will be displayed.

Note: If adding a birthday, enter the person's date of birth as the date for the event. Otherwise, the year count in the calendar will be incorrect.

Screenshot of calendar view in add your own event service
Calendar View.
Alternate between calendar or list view using the icons next to the “Print Calendar as PDF” button in the top-right corner.

Adding Events to the Event List

You can choose between 2 different interfaces to add and manage your events:

  • The calendar view
  • The list view

The Calendar View

To select this interface, click on the calendar symbol in the top-right corner (rectangle divided into 9 small squares).

To add an event, click on the event's date in the calendar. Then follow these steps:

  • At the top of the dialog that pops up, enter a title for the event.
  • In the Event List drop-down menu, select the event list you wish to add this event to.
  • vigdis test screenshot pop up 5
    The “Add Event” pop-up box.
    The same “Add Event” pop-up box appears from both the calendar view and the list view.
  • Enter a date for the event (defaults to the date you selected in the calendar).
  • Optional: select in which color the event should be displayed in the calendar.
    Note: If multiple events with different colors fall on the same date, the color of the event first added will be displayed in the yearly calendar. In the monthly calendar format, all colors are shown.
  • Optional: set up repetitions for the event. (See the “Repeating events” section below for details.)
  • Click Add.

To edit or delete an event, click on the event in the calendar. To delete an event, hover over the event in the list that pops up, then click on the red cross (x) on the right. To edit, click on the event's date.

The List View

Screenshot of list view in add your own event service
Table View.
Alternate between calendar or table view using the icons next to the “Print Calendar as PDF” button in the top right corner.

To select this interface, click on the list symbol in the top-right corner (rectangle divided into 3 small squares and 3 lines).

To add an event, follow the steps detailed above. To delete an event, hover over the event in the list, then click on the red cross (x) on the right. To edit, click on the date of the event you wish to edit.

Repeating Events

If you select a general event list (i.e. not Anniversary/Birthday) in the Event List drop-down menu, you can choose if and how frequently the event is to be repeated in your calendar.

  • In the Repeat menu, select the frequency (e.g. Daily or Monthly).
  • In the Every menu, specify if the event is to be repeated for every unit (e.g. every day or every month) or only for some of them (e.g. every other day or every third month).
  • In the section entitled Until, select the time frame. If the event is to be repeated indefinitely, select Never. To specify the number of repetitions, select the second option (After ... occurrences) and enter the number of occurrences in the text field. The last option (Date) allows you to enter an end date.

Applying the Event List to a Calendar

Click the red Print Calendar as PDF button. This will take you to the standard PDF calendar set-up menu where you can select the type of calendar, define the period (years and months), the country and state, layout, paper size, and more.

In the drop-down menu entitled My Custom Events, select the event list you wish to add to the calendar. You can also add 2 or more event lists to any one calendar. Then click the green Create PDF button and open or save the PDF file that is created.

Where Is My Calendar PDF?

The PDF file will save in your “Downloads” folder, and it will be named something along the lines of “United States January 2017 - December 2017”. You can open and view the file, print it, share it via email, or upload at your convenience.

Topics: Help

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Calendar Types

  1. Gregorian Calendar
  2. Julian Calendar
  3. Revised Julian Calendar
  4. Islamic Calendar
  5. Jewish Calendar
  6. Persian Calendar
  7. Mayan Calendar
  8. Chinese Calendar
  9. Roman Calendar
  10. Ethiopian Calendar
  11. Switch from Julian to Gregorian
  12. Is There a Perfect Calendar?
  13. What Do CE and BCE Mean?

Calendars Library

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