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How to Use the Meeting Planner by timeanddate.com iPhone App

Follow this user's guide for the Meeting Planner to arrange an international meeting right at your fingertips.

iPhone users can easily plan an international meeting time that can be sent to all parties involved via email. The color coded timetable displays the best time to arrange your international meeting based on the the local times in each selected city.

Intl. Meeting Planner App Overview

Intl. Meeting Planner App for iPhone
How to Use the Meeting Planner App
Buy from iTunes

How Do I Get the Meeting Planner?

You can download the Meeting Planner from the App Store or in iTunes.

To download the app, tap the price button in the upper right hand corner and navigate through the “Buy Now” options. When the download is complete, your new Meeting Planner app will appear on your home screen and will be ready for you to use at any time.

Using the Meeting Planner

Press the Home button at any time to go to the Home screen.
Tap on the Meeting Planner application. A welcome information box will first appear when the app is first launched. Press “OK” to continue.
Figure 1: Displays current meeting with "Plan a Meeting" icon highlighted.
The new meeting screen will appear with two columns - the Left Side, and the Right Side

There are 4 icons located on the Left Side of the screen (from top to bottom):

New Meeting - Click here to add a new meeting.
Favorites - You can add your most used locations here.
Settings - Set your preferences regarding the Meeting Planner, the Timetable results and Time Zone Options.
Help - More information about how to use the application.

To Create a New Meeting

Tap on "New Meeting" tab on the left panel. Your current location will automatically be added to the new meeting.
Tapping on "New Meeting" tab will bring up a "Choose date" window.
Select the Date, Time and Duration of your meeting and tap "Done". The time chosen will be the local time at your location.
To add a city, tap on the "Add City " button located at the bottom of on the right side panel.
Select a city from the list or search for locatiobs using the search bar. If you have favorite cities, they will be listed under Favorites on the list.
Tap the location name to add it to your meeting.
Tap the star next to a loaction to add it to your Favorites.
Add as many cities as you would like into the meeting by repeating the previous steps.
Tap on the city row to view the current time and time zone information for the selected city.
To delete a location, tap on “Edit” at the top right and then select the red icon located next to the city/location that you want to delete. Tap on “delete” to erase the entry.
Meetings are automatically named after the locations in the meeting.
To change the name of the meeting, tap on the arrow box on top of the right hand side panel (next to Edit).
Tab on Name meeting, add a custom name for your meeting and tap Use. You will be able to see the meeting under the new name on the left hand side panel.
Once you are done adding cities, tap on “Find best meeting time”.
A color coded timetable with the best possible meeting times for all the participants in their local times will automatically open up.

How to Read the Timetable

The local times for the first locations listed will be shown in the time table. All locations
may not be shown in this section due to the available space allowed.

Figure 3: Displays the color coded results table.

The color coded system shows the most and least convenient times for your meeting (See Figure 3):

if the local time in ALL* of the selected cities is in the typical first half of the day when most people are at work (Monday – Friday).

if the local time in ALL* of the selected cities are not during the night.

if the local time in one or more of the selected cities is during the night time or normal sleeping hours.

if the local time for one or more of the selected cities has already occurred. These rows will be marked with “In the Past”.

*Exception: If you have a large number of locations, there is a chance that you could get green or yellow rows, even if one or a few of the cities fall outside the given rules.

Note: This service does not know about and reflect country and local holidays, countries that have different days of rest other than Monday – Friday.

To view meeting times for the next day, tap on the “Next Day” button located at the bottom of the timetable.

Choose the best time for your meeting and tab on the row. The timing for the meeting is automatically saved.

Add another meeting

To add another meeting at a later date for an already existing meeting, just tap on "Add Another" below the meeting name on the Left hand side panel.
To add another meeting with new locations tap New Meeting on the top of the Left hand side panel and repeat the above steps.

Email the Meeting Details from Your iPhone

To send an email with the meeting time and date information to all parties involved, simply follow these steps:

Select the meeting on the Left hand side panel that you wish to send to others.
Tap on the arrow icon located at the top right corner of the screen.
A pop up window will automatically show. Choose "Send Email" to send an email to your particpants.
Your email program will open with the suggested text of the details for the meeting.
Simply enter in the email addresses and enter in a brief message, if desired.
Tap “send” to email all of the information for your meeting to all parties involved.

Add the Meeting to Your Calendar

To add this meeting to your Calendar, simply follow these steps:

Select the meeting on the Left hand side panel that you wish to add to the calendar.
Tap on the arrow icon located at the top right corner of the screen.
A pop up window will automatically show. Choose "Add to Calendar".
Your Calndar program will open with the details for the meeting.
Simply enter in the title and location of your meeting, if desired.

Support

Fill out our online support form if you have any questions, comments, or concerns regarding the Meeting Planner app for iPhone.

You can also email any questions, bug reports, or suggestions to webmaster@timeanddate.com . Please mention “Meeting App” in the subject line and give a detailed description of the problem so that we can improve the quality and performance of our apps.

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